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HCV Occupancy

PURPOSE: This is a core 3-day training designed to help you meet HUD requirements for the daily case management and administration of all occupancy functions from voucher issuance and assistance through terminations.

LEARNING OUTCOMES: Upon completion of the HCV Occupancy Training, using HUD regulations and guidance, you should be able to:
  • Demonstrate knowledge of the process of voucher issuance from discussion, case study, and narrative instruction
  • Determine how subsidy standards affect voucher size
    • Discuss mandatory and optional practices for voucher issuance, extensions, and suspensions
    • Identify the family briefing requirements including oral briefing, briefing packet, and family responsibilities
  • Understand the leasing process in its entirety through narrative instruction, a hands-on learning activities, discussion, and reading
    • Understand pre-leasing requirements for families and owners including RFTA, inspections, and time limits
    • Discuss the mandatory and optional pieces of an owner’s lease
    • Analyze the components of the tenancy addendum
    • Discuss mandatory and optional disapproval of owner
    • Analyze the components of the HAP contract
  • Evaluate rent to owner using narrative instruction, calculation, and discussion
    • Understand the application of maximum rent at initial occupancy
    • Discuss different processes for determining rent reasonableness
  • List  and define annual activities through discussion and narrative instruction
    • Determine PHA and family responsibilities regarding annual reexaminations and interim evaluations 
    • Discuss how PHA policy and HUD regulations affect moves
    • Identify when inspections must occur and the mandatory pieces of these inspections
  • Analyze reasons for terminations and the informal hearing process through discussion and narrative instruction
    • Discuss the “musts” and the “mays” of termination in the HCV program
    • Understand reasons for termination of HAP payments or contracts
    • Understand reasons for informal hearings and how to conduct them 
  • Demonstrate knowledge of portability, the challenges it presents, and the expectations for housing authorities on both ends of the process through narrative instruction, a learning activity, review of form 52665, and discussion
    • Identify restrictions on portability including the residency restriction and income limits
    • Determine reasons to deny portability as well as improper denials and their consequences
    • Identify and discuss the responsibilities of the family, IHA, and RHA through the portability process
    • Discuss the proper billing schedule including consequences for violation of HUD billing guidelines

SEMINAR #: 101-022 
AGENDA: View the agenda
MATERIALS: HCV Occupancy Workbook, HUD References Course Book, portability forms, NMA pen, pencil, and bag
METHOD: A group-live seminar featuring PowerPoint, case studies, group discussion, class materials (workbook, course book or master book), brainstorming, and Q & A.
Basic program level. Prerequisites: None. Advanced Preparation: None
LENGTH: Three days
AUDIENCE: Occupancy specialists, HCV managers, and HCV supervisors
EXAM: The certification exam is available for $150. Select the exam during checkout or click here to view a list of certification exams available.
CREDITS: CPE units w/ exam = 21 CEU units w/ exam = 1.8
No prerequisites or advanced preparation required for this course

This seminar is available in Spanish. Agencies who request this seminar in Spanish, receive a bilingual trainer and the PowerPoint presentation for the seminar in Spanish. Contact us for more information.

Este seminario esta disponible en español. Una agencia puede pedir este seminario en español y recibirá un entrenador bilingüe y la presentación de power point será en español. Comuníquese con nuestra oficina para más información.

REGISTER: Fill out the PDF registration form and fax to 619.258.5791. Or select the seminar you'd like to attend from the list of locations and dates below.

HCV Occupancy - January 13-14 - Cranberry Woods, PA* More Information